COVID-19 has thrown an unexpected curve in the event industry. So, what happens if you need to postpone your wedding? Here are the steps to postponing your wedding.
If you have a planner, reach out to them first and have them coordinate all communication, this will make your life so much easier. If not, reach out to your venue first. Ask what their policy is, what your new date options are and how far in advance you need to confirm a new booking date. It is important to note that this is uncharted territory for everyone and as such, policies will likely change to suit the situation. We typically like to place a soft hold on a new date with a cut off time to make the final decision.
Reach out to your VIP vendors once you’ve chatted with your venue with new date options. Photographer, videographer, florist, rentals, hotel blocks and additional vendors to follow. I suggest using an excel form and have each vendor fill out their availability based on the dates you provide them.
Once you have decided on a new date, ask each vendor for a new contract with a COVID-19 clause. This is VERY important. In addition, make sure you get counter signed agreements from each vendor accordingly.
Send out an email to all of your guests notifying them of changes. If they have already RSVP’s keep their meal selections in an active excel document so that you do not need to chase them later on.
Breathe! It may not be the wedding you initially planned, but think about how excited everyone is going to be when we can all celebrate together. It will be SO worth the wait.
if you’re feeling overwhelmed and not sure how to navigate moving an entire wedding into a new date, we’re here to help! Send us an email and we’d be happy to help you navigate this stressful time.
